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Terms & Conditions

1. Acceptance of Terms

These Terms of Service ("Terms") govern the provision of integrated weed management (IWM) consulting and audit services ("Services") by Amenity IWM Services ("We," "Us," or "Our") to the client ("Client" or "You"). By engaging Amenity IWM Services for any service, the Client agrees to be bound by these Terms, the associated Privacy Policy, and any signed Service Agreement or Proposal.

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2. Services Provided

Our core services consist of Audits, Plans, and associated Consulting regarding the Client's Integrated Weed Management operations.

  • IWM Audit: A formal review and comparison of the Client's existing IWM practices, documentation, and on-site operations against defined legal standards and best practice guidance.

  • Reference Standards: Audits are conducted with reference to, but not limited to, the UK Pesticide National Action Plan 2025, relevant sections of the Highways Act, and industry guidance such as the Parks for London Integrated Weed Management Reference Guide.

  • IWM Plan: The development of tailored strategies and recommendations designed to assist the Client in achieving compliance and sustainable IWM best practice.
     

3. Client Obligations and Cooperation

The success of the Services relies on timely and complete cooperation from the Client. The Client agrees to:

  • Provide Access: Grant Us and Our representatives unrestricted and safe access to all relevant sites, facilities, documentation, records, and personnel necessary for the completion of the Audit or Plan.

  • Accuracy of Information: Ensure that all information, documents, and representations provided to Us are accurate, complete, and not misleading. We are entitled to rely solely on the information provided by the Client.

  • Health and Safety: Ensure that all sites visited are safe and compliant with all relevant Health and Safety regulations. We reserve the right to immediately suspend an audit if We deem a site unsafe.
     

4. Fees, Payment, and Cancellation

  • Fees: Service fees are detailed in the specific written Proposal or Service Agreement provided to the Client.

  • Payment Terms: Unless otherwise stated in the Proposal, payment terms are: Payment with order.  We will not begin work without transfer of funds.

  • Late Payment: We reserve the right to charge interest on overdue invoices at the rate of 5% per annum above the Bank of England base rate, in accordance with UK statutory provisions.

  • Client Cancellation: If the Client cancels a confirmed service:

    • More than 14 days before the scheduled start date, the retainer may be fully refundable.

    • Less than 14 days before the scheduled start date, the retainer is non-refundable.

    • Once the Audit/Plan work has commenced, the Client is liable for payment of all work completed up to the date of cancellation.
       

5. Intellectual Property (IP)

  • Our IP: All methodologies, working papers, software, and proprietary content used by Amenity IWM Services remain Our exclusive property.

  • Report Usage: Upon full payment, the Client receives a non-exclusive, non-transferable licence to use the final Audit Report, IWM Plan, and associated deliverables for the internal purposes of the Client organisation only.

  • Prohibited Use: The Client may not, without Our prior written consent, use the Report for external advertising, public disclosure, or share it with third parties, except as legally required for regulatory submission.
     

6. Confidentiality

We will treat all Client information gathered during the engagement as strictly confidential and will not disclose it to third parties, except:

  1. As required to perform the Services (e.g., disclosure to sub-contractors or auditors, if used).

  2. With the Client’s written consent.

  3. As required by law or a regulatory body.
     

7. Limitation of Liability and Disclaimer

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  • Advisory Nature: Our Services provide a professional opinion and recommendations based on an assessment of facts existing at the time of the Audit. Our report is advisory only.

  • No Guarantee of Compliance: The Audit Report and IWM Plan do not constitute legal advice and are not a guarantee of present or future compliance with any legal or regulatory requirements.

  • Client Responsibility: The Client retains full responsibility for implementing any recommended changes, maintaining ongoing compliance, and adhering to all statutory, regulatory, and contractual obligations (including the Highways Act, National Action Plan, etc.).

  • Limit of Liability: Our total aggregate liability to the Client for any claim, loss, or damage arising out of or in connection with these Terms, whether in contract, tort (including negligence), or otherwise, shall be limited to the total fees paid by the Client for the specific Service giving rise to the claim.

  • Exclusion of Indirect Loss: We shall not be liable for any indirect, special, incidental, or consequential damages, including loss of profit or reputation, even if we have been advised of the possibility of such damages.
     

8. Governing Law and Jurisdiction

These Terms and any dispute or claim arising out of or in connection with them (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.

The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms.
 

9. Contact Us

For any questions regarding these Terms, please contact us at:
Email: integratedweedmanagement@gmail.com
Address: Amenity IWM, 39 Boulton Road, Reading, RG2 0NH

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